What it covers

This policy establishes how we handle the information we learn about you when you visit our site. CPD Online SEWales follows the principles set out in the Data Protection Good Practice guidance from the Information Commissioner's Office (www.ico.gov.uk).

The South East Wales Consortium and its member LEAs hold and process personal data in accordance with all current legislation relating to data protection and complies with the Data Protection Act 1998.

Data Collection

You can browse the Professional Development Web site without disclosing any information about yourself. It is only when you complete a form that requests personal information (I.E the Curriculum Vitae Builder) or e-mail the South East Wales Consortium that you can be identified. When completing forms you may be asked for information such as your name, establishment, email etc.

How the Consortium uses the information:

• To book a place for you on Professional Development events
• To send information about forthcoming events you might be interested in
• To generate invoices and/or journal entries for event fees/charges
• To inform the Event Manager of any special requirements or assistance you require
• To populate a users account with information relevant to that user.

Cookies and Other Technologies

The Consortium uses a tracking system to monitor traffic in CPD Online, but all data collected is anonymous. This information is held indefinitely to assist in the production of reports analysing the use of CPD Online and in identifying trends. This information is used to shape future development of the site and the courses the Consortium provides. We collect the anonymous information mentioned above through the use of various technologies, one of which is called "cookies". A cookie is an element of data that a Web site can send to your browser, which may then be stored on your hard drive. Cookies are used to save the visitor's password so that it does not have to be re-entered at each new visit. It is recommended that you do not invite the computer to remember passwords. The following information is stored in the cookies:

• IP address
• Session number
• User ID

If a "registered" user returns to the site without logging in, the ID stored in the cookie are used to track the user (unless the user manually deleted the cookie, at which point the server will automatically regenerate another cookie).

Also, when we collect personal data from you in connection with a transaction we may extract some information about that transaction in an anonymous format and combine it with other anonymous information. This anonymous information is used and analysed only at an aggregate level to help us understand trends and patterns. None of this information is reviewed at an individual level. If you do not want your transaction details used in this manner, you can disable your cookies.

We do not associate the information stored in a visitor's cookie with any other personal data about that visitor. All our employees and processors who have access to personal data and are associated with the processing of that data are required to respect the confidentiality of that data.

CV Builder / Personal Profile

LEA staff will not have access to any information stored in a CV or CPD Online personal profile. Any information stored in the CV Builder is strictly confidential and will not be accessible by LEA administrators without a users express permission. Please note some fields within the Builder are optional while others are mandatory (indicated with a red asterisk).

Security

We intend to protect the quality and integrity of your personal information. We have implemented technologies and security policies to protect the stored personal data of our users from unauthorised access, improper use, alteration, unlawful or accidental destruction and accidental loss. We will continue to enhance our security procedures, as new technology becomes available. South East Wales Consortium and member LEA employees and processors who have access to personal data are required to respect the privacy of our visitors and the confidentiality of their personal data.

Notifications of Changes

As we create new services that may generate a need to amend this privacy statement, we will highlight such changes on the Web site home page. You will also find available the Previous Privacy policy statement.

Information sharing and disclosure

South East Wales Consortium and member LEAs will not disclose, sell or rent your personally identifiable information to anyone, or use the data for any other purpose incompatible with the purpose for which it was originally collected. The LEAs within the South East Wales Consortium reserve the right to share your information with other LEAs within the Consortium if required. The South East Wales Consortium and its member LEAs will not share your information with 3rd parties or other organisations external to the Consortium. Request for personal information A request to view any personal information the Consortium holds should be made in the first instance to the users LEA. The Consortium administrator can also be contacted via doleary@cardiff.gov.uk.

Questions or suggestions

If you have any questions or suggestions regarding this statement or have any concerns about the processing of your personal data by the South East Wales Consortium and/or its member LEAs send an e-mail to maustin@cardiff.gov.uk or contact:- Information Commissioner's Office – Wales, Cambrian Buildings, Mount Stuart Square, Cardiff, CF10 5FL

Contact Details